How to Use Gravity Forms in WordPress

Text in a blue bubble: How to Use Gravity Forms

How to Use Gravity Forms Part One

If you’ve worked with WordPress for awhile, you’ve probably used the free Contact Form 7 Plugin at least once for quick sign-up forms such as email subscriptions or free downloads.

But have you ever needed to collect a serious amount of data on a website and found yourself struggling with creating a nice-looking form?

If so, then look no further than Gravity Forms. While it’s not free, it’s definitely worth looking into a Gravity Forms personal or business license.

Gravity Forms lets you easily create and style a form, divide the form into sections, and optionally display a progress bar as the user fills out the form.

Like Contact Form 7, you will receive an email notification when someone submits the form on your website.

Unlike Contact Form 7, however, the submitted form data will be stored in a database after notifying you of a new entry.

So even if you don’t receive the notification or if you accidentally delete the e-mail notification, you will still have a record of all the form submissions you have received.

Those form entries can be found in the WordPress dashboard.

Learning Gravity Forms

There is a bit of a learning curve with Gravity Forms so I thought I’d put together a simple blog series with accompanying video tutorials to share some helpful tips I learned along the way.

Part One of this series will explain how to use Gravity Forms in WordPress and will cover the following topics:

  1. How to Install the Gravity Forms Plugin
  2. How to Create Your First Gravity Form

Part Two of our series explains how to style and format your form and shows how to use shortcodes to add your Gravity Form to a WordPress post or page.

Part Three explains advanced topics such as spam prevention, PayPal redirects and more.

So let’s get started!

How to Install Gravity Forms Plugin

Once you purchase the Gravity Forms license, you will be given a download link for the plugin zip file. Download the file and then install the plugin just like any other purchased plugin.

Next, you’ll need to activate the license key. Your key was emailed to you along with your download link when you purchased your license.

Choose Plugins>Installed Plugins.

Then click Gravity Forms>Settings and provide your license key. Once validated, you are eligible for automatic upgrades and support.

Watch the step-by-step YouTube video tutorial and learn how to install Gravity Forms in WordPress and activate your license key.

How to Install Gravity Forms Tutorial

Now it’s time to build your first form!

How to Create Your First Gravity Form

Click on Forms in the dashboard and you will be presented with a screen that shows you don’t have any forms.

Click on the “create one” link.

Screenshot to Add New Gravity Form

Next, fill in the form title and description and click the Create Form button:

Gravity Forms - Create Form Screenshot

The Form Editor opens and displays a screen with steps to add your first field.  It prompts you to select a field type.

You’ll find 4 panels on the right side of the screen from which to choose elements to build your form:

Standard Fields

This panel allows you to choose fields for basic form functionality:

Gravity Forms Standard Fields

Advanced Fields

This panel includes field types that have advanced formatting:

Gravity Forms Advanced Fields

Post Fields

This panel will let you add fields to create a new WordPress post. Post Fields is a bit more complex and you can find detailed instructions on how to use post fields here.

Gravity Forms Post Fields

Pricing Fields

Pricing fields panel lets you add functionality for selling goods and services.

Gravity Forms Pricing Fields

Create Your First Form

Creating your first Gravity Form is easy! The form editor actually walks you through the process of creating your new form. If you haven’t purchased a license yet, you may be wondering just how easy is it?

In this section, you’ll see the step-by-step screen shots directly from Gravity Forms. At the end of this section you can watch a short video tutorial that will show you how to create your first Gravity Form.

First, log into your WordPress dashboard and click Forms>New Form.

The form editor gives you instructions for creating your new form:

Screenshot Steps for Creating a Gravity Form


Watch the step-by-step video tutorial and learn how to use Gravity Forms in WordPress to create your first form.

In Summary

In this tutorial you learned how to use Gravity Forms in WordPress and activate the license. You also learned to create your first form. Make sure you look for the next installment of our Gravity Forms series.

Here’s what you’ll learn next:

Part Two you will show you how to style your Gravity Form, add sections, and create a progress bar. You’ll then learn how to add the form’s shortcode to a WordPress page or post.

Part Three of our blog series will share tips on advanced topics and will show you how to prevent spam, redirect your visitor to PayPal, and troubleshoot email notifications.

So what do you think of Gravity Forms? Please feel free to leave your comments, questions, and tips in the comments below.


Please note: The link in this post is an “affiliate link.” This means if you click on an affiliate link and purchase the item, I will receive an affiliate commission. Regardless, I only recommend products or services I use personally and believe will add value to my readers.


 Image Credit: Fotolia

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